HACCP-Compliance Automated Reporting
Say goodbye to piles of paper and hello to streamlined digital record-keeping. Access HACCP digital temperature forms directly through your PathSpot Dashboard!
Temperature collection and record-keeping are now fully digital. All your daily AM and PM checks are securely stored in our database and can be easily retrieved and downloaded with just a few clicks.
Getting Started!
To begin, navigate to the "Sensor Overview" tab on your dashboard homepage. You’ll find three new buttons in the top right corner: Document Temperature, Download Report, and Create PDF.
> If you don’t see these buttons, you may not have the appropriate permissions. For assistance, please contact support@pathspottech.com.
> Video guidance below
1) Generating HACCP Forms
SIGNING OFF ON EQUIPMENT
- Before generating your report, it's recommended to validate and approve the recorded temperatures for the month using the Document Temperature button, which can be accessed after clicking the "Sensor Overview" tab under "Sensors" on the left-side panel (see image below).
- Here, you can review and sign off on the temperatures recorded during the AM and PM timeframes (configurable timeframes). If any temperatures were out of range but corrective actions have been taken, we provide a list of common interventions to streamline the approval process.
- If none of the provided options apply, you can manually enter corrective actions in the "Action/Comment" field.
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Please note that all corrective actions, comments, overrides, and signatures are tracked in our system. However, only the most recent entry will appear in the final downloaded PDF.
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Please note that all corrective actions, comments, overrides, and signatures are tracked in our system. However, only the most recent entry will appear in the final downloaded PDF.
DOWNLOADING REPORTS
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Once you've signed off, you're ready to download the report. To do so, simply click Download Report and complete the required fields:
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Date Range (month by month)
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Location
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Form Report (AM/PM Log)
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Desired Unit (F/C)
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Each page of your report will provide a summary view of the AM and PM checks for every individual sensor within the specified month, as shown in the top header under "Unit Name or Number."
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The report will list all AM temperatures for each day on the left side, with the corresponding PM temperatures displayed on the right side.
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By request, as shown in the image below, any temperatures that were out of range can be highlighted in red. If no color coding is preferred, we will simply display the temperature readings without any highlights.
2) Accessing Sensor Information (Visual Time Over Temperature Analysis)
Click on the "Sensor Overview" tab to view all sensors at your location. By selecting a sensor's name, you can edit its parameters, set alerts, and manage recipients (more details can be found here).
Clicking on the sensor tile (in the blank space) will expand it to display a time-over-temperature graph, providing a visual representation of the equipment's temperature and humidity over your chosen date range.
You can export this data as a CSV file, which includes every reading, or as a PDF.
> Video guidance below
Tile Features
Alerts:
If a sensor is in alert status, it will be indicated by an exclamation point in the top left corner. The color of the exclamation point represents the severity of the alert:
- Blue = Low
- Yellow = Medium
- Red = High
Snooze:
To temporarily silence alerts for a specific sensor, click on the snooze button and select the desired date to pause notifications until then.
Humidity:
The current humidity level is displayed by the number next to the water drop icon. For a more detailed view of both humidity and temperature, click on the tile to see the graphs below.
Edit Alert Parameters:
To modify alert settings, click on the sensor's name within the tile. [Learn more here]
Readings:
The timestamp in the bottom-right corner shows the time of the most recent reading received.
Favorite:
To quickly prioritize critical sensors, click the star icon in the top-right corner of the tile. This will elevate them to the top of your list for easier access.
Battery Life:
Battery status can be found in the bottom-left corner of the tile.
How Temperatures are captured & timestamps are recorded
If the Sensor is currently on alert: We select the first temperature and time value of when the sensor crossed into the alert threshold.
- Example: If the sensor went on alert at 12:00pm we take that time and temperature.
If the Sensor is NOT currently on alert, but DID alert in the time and date range for the report: We select the first temperature and time of when the sensor first went on alert. We look at the most recent alert which is the highest criticality alert (highest temp limit).
- Example: The sensor went on alert at 11:00am and was corrected before the AM period was over at 12pm. We would take the 11am time and temperature. We want you to know the sensor was out of range even if it is now fixed. This is where overriding and comments come in handy!
If the Sensor is OUT of range but has not been on alert for the time and date range for the report: We select the most recent data point where the sensor was NOT on alert.
- Example: The sensor is out of range but not enough time has elapsed for it to be on alert -- i.e. at the time the AM report was generated a door was left open so it was out of range for just a few minutes. If that sensor continues to remain out of range the PM check will properly highlight it but the AM would not.
If the Sensor is not out of range and doesn’t have an alert: We look at the most recent temperature reading we have (within the past hour).